About the CEMS Events
Attendees
Everyone in the CEMS Community can attend the CEMS Annual Events.
Annual Meetings
Several governance meetings are open only to respective stakeholders (Deans, Executive Councillors, Management Council, Programme Managers, Academic Directors, Communication Directors, Alumni Relations Managers and Alumni representatives).
Capacity limitations
We encourage all of our CEMS Graduands 2025 to join the Graduation activities. Places at some events are limited and will be available on a first come, first served basis.
Pre-Graduation Party
The venue of the Pre-Graduation party has a maximum capacity of 800 persons. For the time being, graduands cannot invite guests. This policy might change in the future.
Graduation Ceremony
The Ceremony can seat ca. 1.800 guests, and a maximum of two (2) guests per graduand are allowed, so the registrations will be limited accordingly. Seats will be allocated on a first-come, first-served basis. If you register and pay for your guests as soon as possible, you are guaranteed seats in the ceremony venue.
Please note the following guest policy:
- For the first 300 graduands registered, each may bring up to two guests.
- From the 301st registrant onward, each graduand may bring one guest only.
Once registrations reach the maximum capacity of 1,800 persons, we will no longer be able to accept additional registrations for the CEMS Annual Events 2025.
After the registration period closes, any remaining seats in the ceremony venue will be made available for additional guests.
Dinner
The Dinner Buffet can receive ca. 1.800 guests, and a maximum of two (2) guests per graduand are allowed, so the registrations will be limited accordingly. For alternative restaurants nearby, please refer to the page "Graduation Dinner - Alternative Restaurants".
Graduation Party
The Graduation Party can receive ca. 1.800 guests, and a maximum of two (2) guests per graduand are allowed, so the registrations will be limited accordingly.
Please register early to secure places for you and your guest(s).
About Registration
Early bird registration: June 13 - August 28
10% discount. Only registrations with confirmed payments by the early-bird deadline will be accepted. Any payments made after this deadline will revert to the full price of the category and/or event.
Full price registration: August 29 - November 13
Payments must be registered by end of day November 13.
Please note that places are limited and are available on a first come, first served basis. We recommend that you register as early as possible to secure places for you and your guests.
About Payment
Payment is made at the time of registration. For credit card payment this is mandatory. For payment by bank transfer, your registration is confirmed when the payment is validated.
Non-payment at the 13 November deadline may indicate that you will not attend, therefore the system will automatically delete non-confirmed registrations. In the event of no shows, no refund will be made.
Payment and Bank Details
Payment can be made:
- By Credit Card – Visa or MasterCard.
- By Bank Transfer in Euros (only payments above €200 can be made by bank transfer).
All prices are quoted in Euros. Payment in any other currency will not be accepted.
Bank transfer instructions
Account Name: CEMS Annual Events
Bank Address:
RGPNO VERSAILLES PAROISSE
66 Rue de la Paroisse
78000 Versailles
IBAN: FR96 3000 2089 0000 0071 6567 G22
Swift Code/BIC: CRLYFRPPXXX
Bank charges, if any, will be incurred by the payment sender.
Important notice:
If the payment source is not referenced adequately, we will have problems identifying the payer. This may cause your registration not to be validated before the payment deadline.
It is therefore imperative that you clearly state your NAME and school, as well as the reference “CEMS Annual Events 2025” on your bank transfer form.
If payment is made for more than one person or covering several participants per school or company, please list all the names of individual participants.
About Cancellation Policy
For candidates not qualifying for the graduation:
- Cancellation before November 13: 100% refund, less a EUR 15 handling fee.
- Cancellation after November 13: No refund.
Please note:
This only applies for candidates (and their guests) who have registered and subsequently realise that they do not qualify for graduation in 2025 due to non-completion of the CEMS MIM requirements.
For all other participants and guests:
- Cancellation before August 28: 100% refund, less a EUR 15 handling fee.
- Cancellation between August 29 and November 13: 50% refund, less a EUR 15 handling fee.
- Cancellation after November 14: No refund.
Please note:
If you have to cancel for unforeseen and unavoidable reasons after the respective deadlines, full or partial refunding (less the handling fee) will be considered on a case-by-case basis.
Possible exceptions (i.e. reasons for refunding) include:
- VISA refusal. Please provide a refusal letter.
- Illness or accident. Please provide medical certificate.
Instructions for Refunds:
All authorised refunds will be made by the CEMS Global Office following the CEMS Annual Events. If payment is made with Visa/MasterCard, refunds will be made directly to the card used at payment.
Alternatively, via bank transfer, full personal and bank account details (address, swift code, IBAN number, etc.) must be sent by email to annualevents@cems.org.
About Hotels
Cancelling hotel bookings:
Please ensure you have taken note of the cancellation terms for your chosen hotel. The organisers do not take any responsibility for booking or managing issues with hotels.
Visit the official website regularly for updates and links to negotiated rates at conveniently located accommodation, travel tips and tourist information (Plan your Trip at cems.org).
We recommend you take out travel insurance.
About Consent for Photography/Video/Audio
FGV EAESP and CEMS would like to use your images (photographs), video recordings and/or audio we take of you during the event for possible internal and external promotion. The photography/video/audio could be used in print and digital media formats, including (but not restricted to) print publications, websites, e-marketing, poster banners, advertising, film, social media, teaching and research purposes, either in an edited or non-edited format.
By registering for the events, you consent to having your photograph taken at the events and that FGV EAESP owns the copyright of your image(s). You will not receive any payment for any photographs, video and/or audio (including any edited versions). More information about it here.
